Episodic Memory

Episodic Memory is being developed to give Aria context from project-related email conversations. When complete, users will be able to include Aria on an email thread so that eligible messages become searchable within the relevant project.

Availability: Email receipt and project routing are under development, but accepted emails are not yet added to searchable Aria Memory. Do not rely on this feature to preserve or retrieve project information yet.

Start a project email thread

The planned production workflow uses aria@inbox.proximal.energy.

1. Start the email from the address associated with your Proximal account.
2. Add aria@inbox.proximal.energy as a recipient.
3. Add the project's short name in square brackets to the subject. For example: [SUNSET] Weekly construction update.
4. Write the project information in the plain-text body and send the email.

You can associate an email with more than one project by adding multiple project tags, such as [SUNSET] [RIVER] Shared procurement update. You must have access to every tagged project when starting the thread.

When the first email is accepted, Aria sends the initiating user a confirmation email. If no project tag matches, Aria responds with the projects available to that user and the tags to use.

Continue a monitored thread

Keep Aria included on replies and retain at least one of the original project tags in the subject. Aria identifies the conversation from its email-thread headers, not from the subject alone.

After an eligible user starts a thread, people without Proximal accounts can participate in later replies. If a reply loses all of the thread's project tags, Aria stops monitoring the thread and notifies the user who started it.

Email content and visibility

Episodic Memory currently reads the email subject and plain-text body. It does not use attachments or HTML-only content, so include important information in plain text.

Memories remain associated with the tagged projects. Within a company, eligible project information can be shared with other users of that company. For cross-company email threads, include registered Proximal users in To or Cc so their company's visibility can be established for the tagged projects. Unregistered recipients do not extend memory visibility.

Aria only considers recipients on messages where it is included. Adding Aria later does not import earlier messages from the thread.

If an email is not accepted

Aria may not accept an email when:

• the first sender is not an active Proximal user;
• the subject does not contain a matching project tag;
• the sender cannot access every tagged project;
• the email cannot be authenticated; or
• a later reply no longer contains one of the original project tags.

Aria sends guidance for some of these cases, including an unmatched project tag or a thread that lost its tag. Other rejected messages may not receive a response.